Are you in need of more space at your office? Before considering a wholesale move, consider freeing up some of your existing space by relocating some of your company’s files and records off-site to a secure document storage service.
In addition to freeing up physical room at your location, secure document storage offers further advantages to companies looking to keep their files available and protected. For example, by using a secured off-site storage location for your files, you improve the level of access to your files. By having information stored at a secure data facility, you reduce the risk of unwanted tampering or access of files stored in your office, possibly in a location accessible to multiple members of your team. By locating your files off-site, you give individuals permission to retrieve and view files on an as-needed basis, giving you additional control and peace of mind.
Another advantage of off-site storage is that most document storage facilities are designed and well protected against damage or loss of materials. Many facilities are equipped with climate control systems to prevent facilities from getting too humid or hot, which can cause paperwork or digital storage media to become unreadable over time. Such facilities are also generally outfitted with top-notch fire suppression and prevention systems, in addition to theft protection and deterrence programs and site monitoring of access and activities, all designed to keep your files secure.
Beyond the additional security and protection aspects, secure off-site storage can also be a boon to your bottom line. By securing your files with a document storage service, you can reduce your costs by freeing up space and reducing staff hours that are spent managing filing. In turn, this can allow you to expand and grow within your existing location or add team members to your ranks. Further, with 24/7 access available at many document storage locations, as well as file management services that can retrieve files for you by request, you can still have ready access to the information you need when you need it.
Before looking into new space or adding extra costs to your document management fees, consider using a document storage service to keep your information secure, safe and stored.